Meetings
ACARAC Annual Report
This page gives details of any meetings held which will, or did, discuss the matter, and includes links to the relevant Papers, Agendas and Minutes.
Note: Meeting Agenda can change at short notice. Particularly where future meeting dates are indicated more than a week in advance. Please check before planning to attend a Committee Meeting that the item you are interested in has not been moved.
Meeting: 12/06/2023 - Senedd Commission Audit and Risk Assurance Committee (Item 13)
Committee's Annual Report to the Commission and Accounting Officer
Supporting documents:
- Restricted enclosure 2
- Restricted enclosure 3
Minutes:
ARAC (23-03) Paper 10 –
cover paper
ARAC (23-03) Paper 10
draft ARAC Annual Report
13.1 The Chair invited
Committee members to provide their comments on the Committee’s Annual Report to
the clerking team. He was particularly interested in their views on the areas
to highlight when the report was presented to the Commission on 10 July,
indicating this would include reference to corporate and resource planning.
Meeting: 15/06/2022 - Senedd Commission Audit and Risk Assurance Committee (Item 9)
Committee's Annual Report to the Commission and Accounting Officer
Supporting documents:
- Restricted enclosure 6
- Restricted enclosure 7
Minutes:
ARAC
(22-03) Paper 8 – cover paper
ARAC
(22-03) Paper 8 draft ARAC Annual Report
9.1 The Chair invited
members of the Committee to comment on the draft ARAC Annual Report. He thanked
Kathryn Hughes for presenting such a comprehensive draft.
9.2 The
Committee discussed and agreed the areas suggested in the paper for inclusion
in the forward look section of the report. These included Senedd Reform which
would evidently dominate the Committee’s focus in the coming year, and
decarbonisation which was due to be discussed at the July meeting. The Chair
also noted the increasing importance of the Commission’s Corporate Delivery
Plan.
9.3 Ann Beynon asked for clarification that the inclusion of
communications and engagement as an area of focus in the coming year related to
the Commission's strategy for engaging with the public, particularly with those
who were disengaged or hard to reach. Arwyn Jones agreed to provide updates to
the Committee during the year on plans to address this, including through the
use of social media. He would also report on the use of new social media
monitoring tools to better measure engagement which would form the basis of key
performance indicators in the Commission’s 2022-23 Annual Report.
9.4 The Committee approved its Annual Report and noted that a bilingual version would be presented by the Chair at a Commission meeting on Monday 11 June.
Meeting: 29/04/2022 - Senedd Commission Audit and Risk Assurance Committee (Item 18)
Committee's Annual Report to the Commission and Accounting Officer
Oral item
Minutes:
Commission Business
Oral update
18.1 The Chair invited members of the Committee to suggest content for the Committee’s annual report. He mentioned one area he wished to focus on which was the solidity of the ways in which the Commission were emerging from the pandemic.
Meeting: 18/06/2021 - Senedd Commission Audit and Risk Assurance Committee (Item 10)
Committee's Annual Report to the Commission and Accounting Officer
Supporting documents:
- Restricted enclosure 12
Minutes:
ARAC (03-21) Paper 7 – ARAC Annual
Report
10.1 The Chair introduced this item by
thanking Kathryn Hughes for her outstanding work in the drafting of the report.
His main areas of focus when presenting to the Commission in July would be the
organisation’s remarkable reaction to the pandemic, especially the resilience
of those involved and the Commission’s approach to cyber security.
10.2 Ann felt that inclusion of dignity
and respect in the revised Code of Conduct for Members of the Senedd should be
celebrated, and noted this may be covered in the Commission’s Remuneration,
Engagement and Workforce Advisory Committee’s annual report.
10.3 The Committee approved the report for
presentation to the Commission and thanked the clerking team for drafting such
a comprehensive account of activity.
Meeting: 23/04/2021 - Senedd Commission Audit and Risk Assurance Committee (Item 18)
Committee's Annual Report to the Commission and Accounting Officer (Oral Item)
Minutes:
Oral
item
19.1
Committee
members were asked to comment on, and contribute to the content of the
Committee’s annual report which would be presented to the new Commission once
appointed. A copy of the previous year’s report had been circulated with the
papers for this meeting.
19.2 The Chair suggested including a
review of the whole fifth Senedd term in order to document coverage and how the
Committee had evolved. Ann referred to the importance of demonstrating to new
Commissioners the role the Committee had played in its balanced and
constructive challenge. Suzy added that it was important to present the purpose
of the report to new Commissioners and to reference the overall strength of
governance.
19.3 The Chair asked for comments to be
sent the Clerking team by 7 May.
Action:
Comments on the Committee’s Annual
Report to be sent to the Clerking team by 7 May.
Meeting: 15/06/2020 - Senedd Commission Audit and Risk Assurance Committee (Item 8)
Committee's Annual Report to the Commission and Accounting Officer
Supporting documents:
- Restricted enclosure 17
Minutes:
ARAC (03-20) Paper 8 –
Audit and Risk Assurance Committee Annual report 2019-20
8.1 The Chair provided an overview of the
Committee’s 2019-20 Annual Report, which outlined the Committee’s work in
relation to the Commission’s governance arrangements, risk management, internal
control and assurance framework.
8.2 In responding to invitations to comment,
Ann suggested that the report make further reference to certain external
factors such as climate change, the economic downturn and social mobility, with
links to the Commission’s diversity aspirations.
8.3 The Committee approved the report, subject
to suggested amendments. The Chair would consider areas to highlight when
presenting the report to the Commission at its July meeting.
Action
(8.2) Chair to
discuss additions to the Annual Report relating to external factors such as
climate change, economic downturn and social mobility (linking to BAME
aspirations) with the clerking team.
Meeting: 21/10/2019 - Senedd Commission Audit and Risk Assurance Committee (Item 16)
Presentation of ACARAC Annual Report to the Assembly Commission
Minutes:
12.1 The Chair would provide feedback out of committee on
the presentation of the ACARAC Annual Report to the Commission in July 2019.
Meeting: 15/07/2019 - Senedd Commission (Item 2)
ACARAC annual report
Supporting documents:
- Restricted enclosure 22
Minutes:
Bob Evans
presented the Assembly Commission Audit and Risk Assurance Committee Annual
Report to Commissioners. He highlighted a number of aspects of work the
Committee had focused on in the previous year and indicated their conclusion
that the Commission’s governance arrangements are strong, robust and reliable.
He commented
on the finalisation of the Commission’s Annual Report and Accounts, providing
assurance as to its readiness. With a forward look, he observed that the period
ahead is likely to continue to be challenging, and that retaining the
flexibility and agility of the Commission’s staff will be valuable.
Commissioners noted the ACARAC Annual Report.
Meeting: 17/06/2019 - Senedd Commission Audit and Risk Assurance Committee (Item 12)
ACARAC Annual Report 2018-19
Supporting documents:
- Restricted enclosure 25
Minutes:
ACARAC (03-19) Paper 13 – ACARAC Annual Report
12.1
The Chair introduced the
ACARAC Annual Report which had previously been circulated for comments out of
committee. It was agreed that any
further comments were to be submitted as soon as possible, noting that the
final report would be presented to the Commission at its 15 July meeting.
Action
·
Comments to be fed back
to the clerking team, who would then work with Chair to finalise before the
Commission deadline for papers on 1 July.
Meeting: 26/11/2018 - Senedd Commission Audit and Risk Assurance Committee (Item 13)
Update from the Chair on presentation of the ACARAC Annual Report to the Assembly Commission
Minutes:
Oral
Update
14.1
The Chair and Suzy confirmed that
the Commission had welcomed the ACARAC annual report in July.
Meeting: 18/06/2018 - Senedd Commission Audit and Risk Assurance Committee (Item 13)
ACARAC Annual Report 2017-18
Supporting documents:
- Restricted enclosure 30
Minutes:
ACARAC
(03-18) Paper 11 –ACARAC Annual Report
10.1 The
ACARAC Annual Report was approved and a final version would be presented to the
Assembly Commission for consideration at its meeting on 9 July.
Meeting: 23/04/2018 - Senedd Commission Audit and Risk Assurance Committee (Item 19)
Outline of ACARAC Annual Report
Supporting documents:
- Restricted enclosure 33
Minutes:
ACARAC
(02-18) Paper 19 – Draft ACARAC Annual Report
19.1
The Chair highlighted some minor
updates to the draft report to better reflect the current position, including
GDPR. Gareth confirmed that there had been no issues arising from Internal
Audit reports. The Committee requested an update on the Digital Transformation
programme.
Action
Dave to provide details of
what has been delivered via Digital Transformation for Inclusion in the ACARAC
Annual Report.
Meeting: 19/06/2017 - Senedd Commission Audit and Risk Assurance Committee (Item 16)
Agree the Committee's annual report to the Commission and Accounting Officer
Supporting documents:
- Restricted enclosure 36
Minutes:
ACARAC
(03-17) Paper 18 – ACARAC Annual Report
2016-17
17.1
The
Committee’s annual report was agreed without any further changes. The Clerking team would arrange for this to
be translated in preparation for it to be presented, by the Chair at the Assembly
Commission meeting in July.
Meeting: 20/03/2017 - Senedd Commission Audit and Risk Assurance Committee (Item 16)
Outline of ACARAC Annual Report - oral item
Minutes:
Oral
item
16.1
The
Chair would share a draft report with members for comment in April.
Meeting: 06/02/2017 - Senedd Commission Audit and Risk Assurance Committee (Item 12)
Discuss preparation of the Committee's annual report to the Commission and Accounting Officer
Supporting documents:
- Restricted enclosure 41
Minutes:
11.0 Item
12 – Discuss issues in preparation of the Committee's annual report
to the Commission and Accounting Officer
ACARAC
(01-17) Paper 12 – Annual Report 2015-16
Item 13 – Review of the committee's
terms of reference
ACARAC
(01-17) Paper 13 – Terms of Reference
Item 14 – Departures Summary
ACARAC
(01-17) Paper 14– Departures Summary
Item 15 – Forward Work
Programme
ACARAC
(01-17) Paper 15– Forward Work Programme
Item
16 – Present feedback from observer from attendance at
Audit Committee meetings
Oral
item
11.1
The Chair
encouraged members to consider areas they would like highlighted in the
Committee’s annual report. The Clerking
team would work with him to consider different presentation options.
11.2
The
Clerking team would make the suggested changes to the Terms of Reference.
11.3
Committee
members were asked to pass on comments on the Forward Work Programme to the
Clerking team and dates for future meetings would be updated once members had
confirmed their availability.
11.4
The
Chair agreed to share the feedback that he had received from Rheon Tomas who
had attended a series of Audit and Risk Assurance Committees.
Actions
-
Committee members to provide
Clerking team with ideas on areas to include in the ACARAC Annual Report for
2016-17 and how the overall presentation of the document could be more
engaging.
-
Clerking team to add SIRO Annual
Report to ToR under information requirements.
-
Provide comments to the Clerking
team on Forward Work Programme and confirm availability for future dates.
-
Share Audit and Risk Assurance
Committee feedback from Rheon Tomas
Next meeting is scheduled
for 20 March 2017.
Meeting: 21/11/2016 - Senedd Commission Audit and Risk Assurance Committee (Item 18)
Update on presentation of ACARAC Annual Report to Assembly Commission in July
Minutes:
Other
Business
17.0 Update
on presentation of ACARAC Annual Report to Assembly Commission in July
Oral item
17.1 The Chair had attended the
Assembly Commission meeting in July to present the Committee’s Annual
Report. Suzy advised that, whilst the
Commissioners had only been appointed for a matter of weeks, they welcomed the
process.
17.2 The Clerking team would
prepare a summary of the November ACARAC for Suzy to brief the Commission.
Meeting: 08/02/2016 - Senedd Commission Audit and Risk Assurance Committee (Item 9)
Preparation of the Committee's Annual Report
Supporting documents:
- Restricted enclosure 46
Minutes:
ACARAC
(31) Paper 12 – Annual Report 2014-15
9.1
This
report had been well received by the Commission in 2015. The Chair would prepare a draft, to include
the recent effectiveness survey results, and circulate it for contributions and
approval in advance of the April meeting.
Due to the change in Commission membership, Claire was unsure when it
would be appropriate for the Chair to present the annual report to the Assembly
Commission.
Action
-
Draft and circulate Annual
Report in time to present draft report at April ACARAC meeting.
Meeting: 20/04/2015 - Senedd Commission Audit and Risk Assurance Committee (Item 13)
ACARAC Annual Report 2014-15
Supporting documents:
- Restricted enclosure 49
Minutes:
ACARAC
(27) Paper 17 – 2014-15 ACARAC Annual Report
13.1 The Committee approved
this report, pending one suggested amendment from the WAO.
13.2 The Clerking team would
arrange for the report to be branded and translated in time for the Assembly Commission
meeting in July.
Meeting: 09/02/2015 - Senedd Commission Audit and Risk Assurance Committee (Item 14)
Discuss issues in preparation of the Committee's annual report
Supporting documents:
- Restricted enclosure 52
Minutes:
14.1 The
Chair asked for the following items to be referenced
in the annual report: programme and project management and key change
programmes; capacity planning; Assurance
Framework; Risk Management; Internal Audit developments; extended roles of
Committee members; effectiveness survey; actions and areas of focus from
2013/14 report. He also asked WAO to
consider the inclusion of forward looking elements. A draft would be circulated out of Committee
and discussed at the meeting in April.
Action
-
Eric and
the Clerking team to draft and circulate the ACARAC Annual Report out of
Committee and present a draft for approval at the April meeting.