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Meetings

Departures Summary

This page gives details of any meetings held which will, or did, discuss the matter, and includes links to the relevant Papers, Agendas and Minutes.

Note: Meeting Agenda can change at short notice. Particularly where future meeting dates are indicated more than a week in advance. Please check before planning to attend a Committee Meeting that the item you are interested in has not been moved.

Meeting: 20/01/2020 - Assembly Commission Audit and Risk Assurance Committee (Item 15.)

Departure Summary

Supporting documents:

  • Restricted enclosure 2

Meeting: 21/10/2019 - Assembly Commission Audit and Risk Assurance Committee (Item 17.)

Departure Summary

Supporting documents:

  • Restricted enclosure 4

Meeting: 17/06/2019 - Assembly Commission Audit and Risk Assurance Committee (Item 13)

Departure Summary

Supporting documents:

  • Restricted enclosure 6

Minutes:

ACARAC (03-19) Paper 14 – Departure Summary

13.1     The Committee noted the departures listed in the report.


Meeting: 25/03/2019 - Assembly Commission Audit and Risk Assurance Committee (Item 16)

Departure Summary

Supporting documents:

  • Restricted enclosure 9

Minutes:

ACARAC (02-19) Paper 16 – Departure Summary

13.1     The Committee noted that there had been five departures from normal procurement procedures.

 


Meeting: 11/02/2019 - Assembly Commission Audit and Risk Assurance Committee (Item 13)

Departure Summary

Supporting documents:

  • Restricted enclosure 12

Minutes:

ACARA ACARAC (01-19) Paper 14 – Departure Summary

12.1    The Committee noted that there had been three departures from normal procurement procedures.

 


Meeting: 26/11/2018 - Assembly Commission Audit and Risk Assurance Committee (Item 12)

Departure Summary

Supporting documents:

  • Restricted enclosure 15

Minutes:

ACARAC (05-18) Paper 12 – Departure Summary

13.1     There had been four departures from normal procurement procedure to report to the Committee: an HR and Employment Law advice portal; CIPD HR partner training; Media Access Licence; and the 20-year anniversary campaign.  The Committee noted all four departures as appropriate but were disappointed that the 20-year anniversary campaign had attracted only one bid.

 


Meeting: 09/07/2018 - Assembly Commission Audit and Risk Assurance Committee (Item 8)

Departures Summary

Supporting documents:

  • Restricted enclosure 18

Minutes:

ACARAC (04-18) Paper 6 – Departure Summary

6.1     The Committee confirmed two departures from normal procurement procedure presented in the paper, which were for IT hardware support and Dignity and respect training.

6.2     During the discussion, the Committee noted the controls and planning around use of the Commission’s learning and development budget.

 


Meeting: 18/06/2018 - Assembly Commission Audit and Risk Assurance Committee (Item 14)

Departure Summary

Supporting documents:

  • Restricted enclosure 21

Minutes:

ACARAC (03-18) Paper 12 – Departure Summary

11.1     There had been no departures from normal procurement procedure to report to the Committee.

 


Meeting: 23/04/2018 - Assembly Commission Audit and Risk Assurance Committee (Item 18)

Departure Summary

Supporting documents:

  • Restricted enclosure 24

Minutes:

ACARAC (02-18) Paper 18 – Departure Summary

18.1     The Committee noted three departures from normal procurement procedure. Dave informed the Committee that the Corporate Suiting contract had been extended due to the absence of alternative suppliers on the National Procurement Service (NPS) Framework.

18.2     In response to a question about the gender equality benchmarking, Manon stated that it was important for the Commission to be focused on equality and to be leading by example. She confirmed that the Commission had not yet committed to taking part in future years.

 


Meeting: 05/02/2018 - Assembly Commission Audit and Risk Assurance Committee (Item 13)

Departure Summary

Supporting documents:

  • Restricted enclosure 27

Minutes:

ACARAC (01-18) Paper 12 – Departure Summary

10.1     The Committee noted one departure from normal procurement procedure.   

 


Meeting: 27/11/2017 - Assembly Commission Audit and Risk Assurance Committee (Item 14)

Departure Summary

Supporting documents:

  • Restricted enclosure 30

Minutes:

ACARAC (05-17) Paper 18 – Departure Summary

14.1     The Committee noted four departures from normal procurement procedure.   

 


Meeting: 19/06/2017 - Assembly Commission Audit and Risk Assurance Committee (Item 17)

Departures Summary

Supporting documents:

  • Restricted enclosure 33

Minutes:

ACARAC (03-17) Paper 19 – Departures Summary

18.1     The Committee noted five departures from normal procurement procedure.  Dave confirmed that the host country for the Commonwealth Women’s Parliamentary Conference always funded accommodation.  They also noted that, due to the improved controls put in place by new finance system, the number of departures being reported had increased. They welcomed Manon’s suggestion of monitoring these closely. 


Meeting: 08/02/2016 - Assembly Commission Audit and Risk Assurance Committee (Item 15)

Papers to note and any other business

Supporting documents:

  • Restricted enclosure 36

Minutes:

ACARAC (31) Paper 19 - Departures summary

ACARAC (31) Paper 20 - Forward Work Programme

15.1     The Committee noted the four departures from normal procurement procedure.

15.2     Further to points raised in the effectiveness survey, all future meetings would be extended by 30 minutes and a date for the July meeting would be confirmed. 

15.3    The Chair concluded the meeting by thanking everyone for their papers and contributions.  He gave special thanks to David Melding for his commitment and input to the work of the Committee over the past year.

15.4    He also welcomed Rheon’s observations and encouraged others to be observers at audit committees.

Actions

-        Clerking team to add KPI report to the FWP – at the first meeting after the publication of the report.

-        Extend all future meetings by 30 minutes.

-        Agree date of July meeting and send meeting invite.

-        Gather feedback from Rheon Tomos on combined learning from attendance at Audit Committees in other organisations.

Private session

A private session with Committee members was attended by Gareth Watts. No minutes were taken.

 

Next meeting is scheduled for 25 April 2016.

 


 

 

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